Detailed changelog for Continia Expense Management 2025 R2

A new event publisher has been added to the Canadian localization app to allow modifications to Sales Tax lines before posting:

• OnBeforePostGLAccLine().

When a Return Trip field type was configured as non-editable on an expense, and the expense was updated from Business Central running in a non-English language, the expense could get stuck in the expense inbox during synchronization due to the following error:

• The Field Name RETURN TRIP is a system field and cannot be imported as an extra field.

In the Spanish localization, when the configured expense field Vendor Invoice No. exceeded the 35-character limit on an incoming expense, the following error would occur during synchronization:

• The length of the string is <string length>, but it must be less than or equal to 35 characters. Value: <Vendor Invoice No. field value>.

Expenses sent to Document Capture that were rejected did not create ledger entries when posted, which could result in missing accounting entries. The system now tracks rejected documents, prevents posting without ledger entries, and warns users when reopening previously rejected documents to help avoid duplicate postings.
When a payment cannot be posted to an applied document, a more specific error message is now shown to clarify:

• That the open vendor ledger entry does not exist
• The applied document has not yet been posted
• That the applied document does not exist

If a purchase invoice created from the applied Document Capture document was deleted or the Document Capture document was reopened, the applied document information on the expense was previously cleared – which could lead to duplicate postings. The applied document information is now retained on the expense until the Document Capture document itself is deleted, and deleting a Document Capture purchase invoice no longer reopens a posted expense.

Previously, when users had a very large number of approval sharing records assigned, the following error could occur during approval actions (such as approving, rejecting, or forwarding expenses):

• The length of the string is <number>, but it must be less than or equal to 1024 characters.

When posting a Per Diem configured for external reimbursement with project details, an error occurred (even when dimensions were set on the Per Diem). Dimensions are now directly taken from the source Per Diem when the Reimbursement Method is external.

• Select a Dimension Value Code for the Dimension Code for G/L Account <Per Diem Allowance Posting Account>.

The following event publisher has been added in table 6086495 CEM Per Diem Posting Group v.2:

• OnBeforeGetAllowancePostingSetup

A new event publisher was added to table 6086309 CEM Posting Setup:

• OnBeforeFindPostingSetup

The following event publisher has been added to codeunit 6086312 CEM Approval Management. It provides an opportunity to perform additional steps after approval entry has been created for Expense Management document:

• OnAfterMakeApprovalEntry

An event publisher has been added to codeunit 6086338 CEM Settlement-Post. It allows prevention of posting project ledger entries when the Reimbursement Type is External and project details are specified on the document.

• OnPostJobsWithoutGLPosting

A user-friendly page notification for unprocessed inbox entries has been introduced to replace the intrusive modal message that demanded user action. The notification remains similar:

• There are one or more unprocessed entries in the . You should process these as soon as possible.

A user-friendly page notification has been introduced for old mileage and per diem rates, replacing the intrusive modal message that previously required user action. The notification text remains similar:

• The are more than a year old. Please consider updating them.

When posting an Expense Report containing expenses with different vendor assignments – and the intermediate G/L Account had mandatory dimension requirements –, dimensions were not handled correctly, causing the following error.

• Select a Dimension Value Code for the Dimension Code for G/L Account <Intermediate G/L Account No."

The Continia Users and Continia User Setup tables have been refactored and moved to the Continia Business Foundation app. Functionality specific to users has also been moved to separate apps:

• The Approval Setup has moved to the Continia Approvals app.
• The Web Portal Setup has moved to the Continia Online Connector app.

For more information, see Important notice about refactoring in Document Capture and Expense Management (only available to partners).

Custom filters applied on the Approval Entries – Expense Management page now remain active as users work with approval records. This enhancement improves usability by preserving filter context. In addition, the following procedures have been made available for external access, enabling better extensibility and integration:

• PutOnHold
• RemoveOnHold in codeunit CEM Approval Management.
• Forward in codeunit CEM Approvals Bridge

The following event publisher has been added to Codeunit 6086338 "CEM Settlement-Post". It provides an opportunity to adjust the VAT amount as necessary when posting Expenses:

• OnPostExpenseOnBeforeValidateVATAmount

When changing the Posting Date on an Expense Report that includes expenses or per diems in foreign currency, users are now alerted with the following message:

• You have changed the Posting Date on the expense report, which might affect the exchange rates that are used for currency calculation on the expense report lines. __Please review the lines.

The following changes have been applied to the Expense Management permission sets:

• CEM-ALL has been renamed to CEM BASIC
• CEM-APPROVE has been renamed to CEM APPROVE
• CEM-SUPER has been renamed to CEM ADMIN
• CEM-NAVUSER has been renamed to CEM DOC. EDIT

The renamed permission sets will be updated automatically during the upgrade.
For more information about the permission sets, see Expense Management permissions.

The integration to Continia Sustainability has been replaced with an integration to Microsoft Sustainability.
If you were using Continia Sustainability:

• A new setup must be created for the relevant expense types and sustainability dependencies
• All existing expenses must be updated with the new sustainability accounts

You can now import multiple expense users simultaneously from a Configuration Package without the need to confirm each user record individually.
When creating non-Business Central users in Continia User Setup, the following dialog will no longer be triggered when using the Configurable Packages module.

• does not exist as a BC-user. Do you want to add the user anyway?

On the Per Diem Rate page, meal values for breakfast, lunch, and dinner now display dynamically, based on your configuration:

• As clean percentages when defined as percentages of the total allowance
• In local currency with decimals when using LCY values
• In foreign currency when applicable

When using Danish language in the Business Central client, and filtering approval entries by Document Type on the Approval Entries - Expense Management page, the following error occurred when attempting to approve documents:

• Titlen Bilagstype er tvetydig mellem flere felter i tabellen Godkendelsespostering - Expense Management.

Expense validation has been enhanced to provide clearer feedback when the Description field is empty:
- An error is shown if the description is mandatory.
- A warning is shown if the description is optional.
Additionally, the display of the Merchant field has been standardized across all expense cards to improve UI consistency.