Setting up mileage rates

Before mileage expenses can be reimbursed, you must define mileage rates and other related settings, such as start date.

To define a mileage rate for a vehicle, follow the steps below.

1. Search () for and select Mileage Rates (Continia Expense Management).
2. On the action bar, click New.
3. Under Start Date, type in the start date for the new mileage rate, or use the calendar.
4. Under Vehicle Code, choose the vehicle that the new mileage rate will apply for.
5. Under New Mileage Year, select the checkbox to start the mileage calculation.
6. Under Rate ID, choose a rate ID so the mileage total for this rate is displayed for users.

In some countries and companies, the mileage rate can change above a certain distance threshold according to national regulations or company policies. Therefore it's possible for you to set up mileage rates in Expense Management to reflect this.

If you need to apply a different rate when the mileage total is above a certain distance:

1. On the action bar, click New.
2. Under Start Date, enter the same start date as you did for the initial mileage rate, or use the calendar.
3. Under Vehicle Code, choose the same vehicle as you did for the initial mileage rate.
4. Under Starting Distance, enter the distance that the mileage rate will apply from.
5. Under Rate ID, set the rate ID so that the mileage total for this rate will be displayed for users.

Related information

Setting up mileage vehicles
Setting up the Continia users default setup
Expense user setup for Expense Management
Expense user group setup for Expense Management