Configuring vehicle number registration

Adding license plate numbers to Mileages is a legal requirement for some jurisdictions or organizations. As an admin, you can enable this action so expense users can add license plate numbers to any mileages they create using the Continia Expense App and the Continia Expense Portal.

Enable license plate registration (admin)

As an admin, follow these steps to make the Vehicle reg. no. field available to expense users:

1. Search () for and select Configured Fields (Continia Expense Management).
2. In the Description column of the table, click Mileage.
3. On the action bar, click Create Field Type.
4. Use the Create Field Type wizard:
   1. Click Next, then enter the Code (for example, VRN), Description (Vehicle Registration Number), Data Type (choose Text from the dropdown menu), then click Next.
   2. (Optional) If you want to add translations into other languages, otherwise click Next:
      1. Click the three dot menu (...) > New Line.
      2. In the Language Code cell, click the three dot menu (...), then click the language you want to include, and OK.
      3. In the Translation cell, enter the translation for the field type description.
5. Review the Summary, then click Finish.
6. On the action bar of the Configured Fields page, click Synchronize with Continia Online.

Your changes are now automatically synchronized with Continia Online, and the Vehicle reg. no. field is available to expense users in the Expense App and the Expense Portal.

Add license plate numbers to mileages (expense user)

You can add a license plate number to mileage in either the Expense App or the Expense Portal. Both of these methods are described below.

Expense App

As an expense user, follow these steps to add a license plate number to mileage in the Expense App:

1. Tap New Mileage.
2. Fill in the details for the relevant fields.
3. In the Vehicle reg. no. field, enter the license plate number of the relevant vehicle.
4. In the upper-right corner, tap Save.
5. Swipe the Submit button to submit the mileage.

The mileage is submitted, and the license plate number that you added will be visible for your admin in Continia Expense Management (on the Mileage Card, under General > Vehicle Registration No. after you synchronize with Continia Online).

To synchronize this information:

1. Tap the menu in the top right corner to open Settings.
2. At the bottom of the page, click Synchronize.

Expense Portal

As an expense user, follow these steps to add a license plate number to mileage in the Expense Portal:

1. On the blue ribbon at the top, click Mileage.
2. In the upper-left corner, click New.
3. Fill in the details for the relevant fields.
4. In the Vehicle Registration No. field enter the license plate number of the relevant vehicle.
5. In the top left corner, click Submit.

The mileage is submitted, and the license plate number that you added will be visible for your admin in Continia Expense Management (on the Mileage Card, under General > Vehicle Registration No.).