• 21/10/2026
  • 2 minutes to read
AdminDeveloperApproverExpense User

Approving expenses based on a contract

Using the Expense Management Purchase Contracts feature, you can set up automatic approval for any expense linked to a purchase contract. You can even set up a variance amount or percentage for each contract line. This means that if the amount of an expense relates to the contract line amount within the specified variance, then they're automatically approved. For a quick overview of this functionality, watch the following video:

Enable automatic expense approval

You can only enable automatic approval of expenses from the Purchase Contracts page, and here's how you do that:

  1. Search () for and select Purchase Contracts Setup.
  2. Under Approval, toggle on Enable Purchase Contract Approval.
  3. On the action bar, select Workflows and Users > Continia User Setup.
  4. In the table, go to the following columns Purchase Contract Approver ID Purchase Contract Amount Approval Limit and Unlimited Purchase Contract Approval, and enter the information according to your needs.

To approve expenses

After you've completed the set up process as described above, you can have any expense automatically approved:

  1. Still on the Continia User Setup page, on the action bar, click Expense Management > Expenses.
  2. In the Expenses list, select the expense that you want to send for approval.
  3. On the action bar, select Home and Send for Approval.

This automatically approves the expense. Under Comments, the Comment field displays some helpful text, such as: Expense automatically approved based on the purchase contract [XXXX].

Creating purchase contracts
Purchase contract reviews
Viewing the purchase contract archive