Per diems

As soon as per diems are imported into Expense Management, you can immediately start working with them. You can find all per diem types on the Per Diems list. To ease validation, and for full clarity over the calculation process, a fact box displays the breakdown of the per diem amount.

You can process the documents further depending on your company workflows. Use the following guides for more insights into the main processes.

Set up a per diem expense workflow

• Submit per diems using The Continia Expense App, the Continia Expense Portal, or Business Central, see Submitting per diems.
• Move a per diem to another company manually, see Moving a per diem to another company.

Set up an approval workflow

• To approve documents, see Approving documents.
• Rejecting documents dismisses them, yet still retains them in the database (it does not delete them). You can also add rejection comments, see Rejecting documents.
• Reopen per diems with different statuses, for instance to match them again or to correct errors, see Reopening submitted per diems.
• Post a single per diem or multiple per diems in a batch, see Posting per diems.
• Reimburse expense users or expense user groups and apply filters to find the right users, see Reimbursing per diems.
• Manually download per diems from Continia online, see Downloading per diems from Continia online manually.

Enable specific functionality for your setup

• To customize allowances for per diems, see Enabling or disabling allowances for per diems.
• To specify one or more destinations for your work trips and to manage the per diem rates, see Enabling multiple destinations for per diems.
• To enable multiple accommodation types for a per diem so you can choose different lodgings, see Enabling multiple accommodations for per diems.
• Enable a taxable rate for per diems so you can specify taxable amounts for per diem rates, see Enabling taxable rates for per diems.

Set up per diems for local functionality

• Enable the German 3-month rule for per diem expenses in connection with travels to the same location for more than three months, see The 3-month rule for per diems in Germany.
• Use Expense Management to process per diems in accordance with Norwegian rules, see Understanding Norwegian per diem rules.