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Table of Contents

  • Welcome to Expense Management
  • New and planned
    • Release plan
    • Detailed changelogs
      • Overview
      • Expense Management 2026 R1
      • Expense Management 2025 R2
      • Expense Management 2025 R1
      • Expense Management 2024 R2
      • Expense Management, old versions
      • Web Approval Portal
      • Expense Mobile App
      • Expense Portal
      • Detailed changelog for Docs
      • Previous changelogs
        • Expense Management 2024 R1
        • Expense Management 2023 R2
        • Expense Management 2023 R1
        • Expense Management 2022 R2
        • Expense Management 2022 R1
        • Expense Management 2021 R2
        • Expense Management 2021 R1
        • Expense Management 2020 R2
    • General application
      • Enhancements to the user interface
      • Support for Microsoft Entra IDs and SAS in Azure Blob authentication
    • Expenses
      • Intelligent VAT recognition and country-based VAT mapping
      • eInvoicing support
      • Email-to-PDF conversion
      • Enhanced forwarded email processing for expenses
      • Post in document currency (per user)
    • Mileages
      • Currency codes on mileage rates
    • Expense reports
      • Transfer custom field values to ledger entries and general journals
    • Continia Expense App and Portal
      • ISO-based country mapping for the AI Receipt Scanner
      • Dimension corrections on an intermediate account
      • Enhanced standard dimension handling
      • Support for Intune on mobile devices
    • Previous release plans
      • Overview
      • 2025 Release 2
        • 2025 Release 2
        • Document Approval
          • Bulk approval in Business Central
        • Expense Reports
          • Enhanced tax travel expense statement
        • Expenses
          • Bank transaction posting description configuration
        • General Application
          • Enhanced department menu navigation
        • Per Diems
          • Assign per diems to projects by destination
          • The 12-month rule for per diems
        • Platform and Technology
          • Enhanced bulk user import in the Continia User Setup
      • 2025 Release 1
        • 2025 Release 1
        • Introducing Cash Advance
        • Improvements for the 60 day rule DK
        • Individual descriptions on specific document types
        • Viewing full details in a Document card from an expense report
        • Payment type handling enhancement
        • Enhanced image-to-PDF conversion for invoices processed with Document Capture
        • Posting project expenses in Business Central independently of the reimbursement method
        • Boolean value support in field dependencies
        • Group employee and vendor ledger entries in expense reports or by document type
        • Expense reimbursement page shows all expense types
        • Enhanced transparency for per diem calculations
        • Improving workflows with new Approve actions added to Expense Document cards
      • 2024 Release 2
        • 2024 Release 2
        • General application
          • Enhanced handling of purchase documents processed by other solutions
          • Expanded job queue setup options
          • Canada sales tax
          • Enhanced Microsoft 365 sign-in management
          • Improvements to the Purchase Contracts module
        • Expenses
          • Bank transaction descriptions follow expenses
        • Mileages
          • Enhanced attachment control on mileage expenses
        • Expense reports
          • Improved visibility of comments in expense reports
          • Streamlined document attachment
        • Expense Mobile App and Portal
          • Expense attachments visible on Allocation pages in the Expense Mobile App
          • Support for OData V4 for the Continia Web Approval Portal
        • Platform and technology
          • Demo machines with local data and setup files
        • Web Approval Portal
          • Fully functional cross-company dashboard listing all pending approvals
      • 2024 Release 1
        • 2024 Release 1
        • General application
          • Deletion, GDPR, and the Secure Archive
          • Changed user ID visibility for document log entries
          • Automatic creation of digital vouchers
        • Expense Mobile App and Portal
          • Figures indicating the number of documents for approval per type in the Web Approval Portal
          • AI Receipt Scanner improvements
        • Platform and technology
          • Easier migration from on-premises to online for older versions
          • Optimized export of users – part 1
          • Optimized export of users – part 2
          • Data maintenance using a job queue for Continia Expense Management tables
      • 2023 Release 2
        • 2023 Release 2
        • General application
          • Continia Hub
          • Secure Archive
        • Expenses
          • VAT/Sales tax input from expense users
          • VAT and sales tax amounts from Expense App and Expense Portal
          • Support for GST/GST-free expenses in Australia
          • Support for automatic allocation using distribution codes
          • Dynamic zoom in the document viewer
        • Per diems
          • Support for the German 3-month rule
        • Document approval
          • Configurable messages
        • Expense Mobile App and Portal
          • Matching variance settings synchronization from Business Central to Continia Online
          • Improved currency OCR recognition by matching against ISO codes
          • Autofill in the Expense Mobile App and Portal
        • Platform and technology
          • Autozoom in Business Central add-in
      • 2023 Release 1
        • 2023 Release 1
        • General application
          • In app introductory videos
          • Continia notifications
          • Description field extension
          • Better validation of number series and source codes
          • Payment type UI improvements
          • Portuguese localization
          • Polish localization
          • Purchase contracts module
          • Improved payment details
          • Payment types for user groups
        • Mileages
          • Mileage receipt VAT calculation improvements for the UK market
        • Per diems
          • Expanded options for calculating per diem sub rates
        • Expense Mobile App and Portal
          • Receipts list
        • Platform and technology
          • Support for the Business Central Universal Code Initiative
          • Avoid business central universal code initiative fees
      • 2022 Release 2
        • 2022 Release 2
        • General application
          • Resize the document page
        • Expense Mobile App and Portal
          • Saved receipts improvements
          • AI Receipt Scanner
        • Platform and technology
          • Cue improvements in the Role Center
      • 2022 Release 1
        • 2022 Release 1
        • General application
          • Field type improvements
          • Payment type
        • Per diems
          • Norwegian per diem rules
      • March 2021 to March 2022
        • March 2021 to March 2022
        • General application
          • Delegating users to manage other users expenses
          • Editing approved documents in Business Central
          • New business vendor feature
          • Company policies
        • Expenses
          • VAT amounts more visible
        • Credit card transactions
          • Importing own credit card transactions
          • New credit card agreement activation flow
        • Mileages
          • Support for the 60-day rule
        • Per diems
          • Per diem trips across different countries with different rates
        • Expense reports
          • Pre-approval of expense reports
        • Expense Mobile App and Portal
          • Configuration of field dependencies in the Expense App and the Expense Portal
          • Notifications in the Expense Mobile App
        • Platform and technology
          • Signing in with SSO via Azure Active Directory
      • March 2020 to March 2021
        • March 2020 to March 2021
        • General application
          • Document storage in Continia online
        • Expenses
          • Export expense attachments for VAT refund
        • Credit card transactions
          • Ability to approve and post expenses without importing transactions
        • Document approval
          • Option of making the approval flow different from Continia Document Capture
  • Getting started
    • Overview
    • Quickstart guides
      • Overview
      • Quickstart guide for admins
      • Quickstart guide for approvers
      • Quickstart guide for expense users
      • Quickstart guide FAQs
    • Business functionality
    • Trials and subscriptions
    • Setting up accounts
      • Overview
      • Email setup for external or guest users in Microsoft Entra
      • How to retain expense history when changing user emails
      • Understanding Expense user email addresses
      • Removing an Expense user
    • Signing in to the Continia Expense Portal and Mobile App
    • Understanding priority and inheritance of dimensions in Expense Management
    • Supported file formats for expense management
    • Help and support
    • Continia Notifications
    • Continia Hub
    • Resellers and partners
      • Overview
      • Becoming a reseller
      • Finding a reseller
    • Troubleshooting and FAQs
      • General FAQs
      • Credit card transaction FAQ
  • Setting up Expense Management
    • Overview
    • Setting up general business functionality
      • Overview
      • Approver setup for Expense Management
      • Expense user setup for Expense Management
      • Expense user group setup for expense management
      • Setting up the Continia users default setup
      • Setting up reimbursement methods
      • The available job queues
      • Setting up job queues
      • Setting up fields
      • Setting up payment types
      • Setting up field dependencies
      • Using projects and project task numbers
      • Setting up user delegation
      • Setting up document storage
      • Handling fees
      • Setting up transaction templates
      • Setting up the Secure Archive
      • Automatic creation of digital vouchers
      • Setting up data maintenance
      • Setting up restrictions on field value access
    • Setting up expenses
      • Overview
      • How bank mapping rules work
      • Mapping bank currency codes
      • Setting up expense types
      • Setting up company policies for expenses
      • Setting up VAT/sales tax input from expense users
      • Creating expenses from credit card transactions
      • Automatically split and allocate using amount distribution
      • Setting up country-based VAT mapping and multiple VAT rates
    • Setting up mileages
      • Overview
      • Setting up mileage vehicles
      • Setting up mileage rates
      • Setting up company policies for mileages
      • Setting up mileage to deduct distance between home and office
      • Configuring vehicle number registration
    • Setting up per diems
      • Overview
      • Setting up per diem groups
      • Setting up per diem rates
      • Setting up per diem trips across different countries with different rates
      • Setting up additional allowances
      • Setting up taxable rates for per diems
    • Setting up web approval
      • Overview
      • Enabling the portal (online)
      • Enabling the portal (on-premises)
      • Configuring users for the portal
      • Customizing the portal
    • Setting up document approval
      • Overview
      • Approval sharing
      • Email notifications
    • Credit card transactions
      • Overview
      • Automatic import of credit card transactions
        • Overview
        • Activating credit card agreements
        • American Express
        • Mastercard
          • Importing Mastercard transactions
          • Setting up a Mastercard transaction feed
        • Visa
          • Importing Visa transactions
          • Setting up a Visa transaction feed
        • Eurocard
        • Other cards
        • Manual file import
      • Use a vendor as posting account type
      • Add one credit card to multiple expense users
  • Business functionality
    • Overview
    • Basic concepts in Expense Management
    • Setting up business functionality
      • Setting up reminder codes for email reminders
    • Expense Reports
      • Overview
      • Setting up expense reports
      • Setting up pre-approval of expense reports
      • Using expense reports from your browser
      • Using expense reports in the Expense Mobile App
      • Viewing multiple comments in expense reports
    • Expenses
      • Overview
      • Configuring specific expense types to require attendees as mandatory
      • Submitting expenses
      • Submitting expenses by forwarding an email
      • Posting expenses
      • Posting expenses to an item instead of a G/L account
      • Reimbursing expenses
      • Reopening expenses
      • Moving an expense to another company
      • Configuring a matching tolerance
      • Downloading expenses from Continia Online manually
      • Adding a business vendor
      • Creating tax reports
      • Create expenses from credit card transactions
      • Processing purchase invoices in Document Capture and Expense Management
      • Capturing expense data using the AI Receipt Scanner
      • Automatic splitting of differentiated VAT
      • Using Cash Advance
      • Expenses FAQs
    • Mileages
      • Overview
      • Submitting mileage expenses
      • Posting mileage expenses
      • Reimbursing mileage expenses
      • Reopening mileage expenses
      • Moving a mileage expense to another company
      • Downloading mileage expenses from Continia Online manually
      • Enabling taxable rates for mileage
    • Per diems
      • Overview
      • Submitting per diem expenses
      • Posting per diem expenses
      • Reimbursing per diem expenses
      • Reopening per diem expenses
      • Moving a per diem expense to another company
      • Downloading per diem expenses from Continia Online manually
      • Enabling taxable rates for per diem
      • Enabling multiple destinations for per diem
      • Enabling multiple accommodations for per diem
      • Enabling or disabling allowances for per diem
    • Approvals
      • Overview
      • Approving documents
      • Approval sharing
      • Rejecting documents
      • Using on hold in Expense Management approvals
      • Editing posting in the web approval portal
      • Using the Continia Web Approval Portal
    • Continia Expense App and Portal
      • Overview
      • Using the Continia Expense App versus the Expense Portal
      • Submitting expenses in the Expense Mobile App
      • Continia Expense Mobile App notifications
      • Images in the Saved Receipts list in the Continia Expense Mobile App
      • Color codes in the Continia Expense Mobile App history
      • Allocating expense costs
      • Adding a company logo to the Expense Mobile App
      • Expense App FAQs
      • Creating and submitting expenses in the Continia Expense Portal
      • Using the expense mobile app with Microsoft Intune
    • Credit card transactions
      • Overview
      • EM bank account reconciliation
      • Importing transactions with custom templates
      • Importing bank statements for reconciliation
    • Purchase contracts
      • Overview
      • Creating purchase contracts
      • Purchase contract reviews
      • Approving expenses based on a contract
      • Viewing the purchase contract archive
    • Posting setup FAQs
    • Local functionality
      • Overview
      • Australia
        • Splitting expenses for GST-exempt parts (AU)
      • Canada
        • Setting up Canadian VAT/sales tax details
      • Denmark
        • How to comply with the Danish Bookkeeping Act
        • Setting up the 60-day rule (DK)
        • Setting up the 12-month rule for per diem expenses (DK)
      • Germany
        • The 3-month rule for per diem expenses in Germany
      • Norway
        • Understanding Norwegian per diems
      • United Kingdom
        • Mileage VAT calculation (UK)
      • United States
        • Purchase contracts for the United States
    • Continia Solutions Integrations
      • Continia and Microsoft Sustainability
        • Setting up Expense Management with Microsoft Sustainability
  • Development and administration
    • Overview
    • Understanding Continia Core
    • Feature Management
    • Secure Archive
    • Supported countries and languages
    • Expense Management permissions
    • Data centers
    • Development and customization
      • Overview
      • Scope of support services
      • Accessing the source code
      • Accessing Continia apps in build pipelines
      • Requesting events and external functions
    • Setting up Azure Blob storage
    • Internal Continia apps
    • Online
      • Overview
      • Managing Continia solutions (online)
      • Installing the Expense Management app
      • Upgrading to the latest version
      • Minimum requirements
    • On-premises
      • Overview
      • Installing Expense Management on-premises
      • Installing or upgrading in multitenant environments
      • Installing Business Central upgrades
      • Comparison of features
      • Supported NAV and Business Central versions
      • Supported countries and languages (FOB)
      • Managing solutions
        • Overview
        • Managing licenses
        • Managing solutions (on-premises)
        • Modules for Expense Management
      • Deployment
        • Overview
        • Minimum requirements
        • Web Approval Portal requirements
        • Software lifecycle policy
        • Configuring the Continia file service
          • Overview
          • Installing the Continia File Service
          • Configuring the Continia File Service
          • Setting up the Continia File Service in Business Central
      • Upgrade
        • Overview
        • Upgrading Expense Management (app)
        • Supported upgrade paths (FOB)
        • Upgrading with multiple solutions installed, FOB
          • Overview
          • Upgrading Continia Core (FOB)
        • Expense Management 2024 R2 (FOB)
          • Overview
          • Upgrading to 2024 R2 (25.00) FOB
          • Application and data
            • From versions 2.60-6.50 to 8.00
            • From version 7.00
              • Manual upgrade
              • Automated data upgrade
            • From versions 8.00-24.00
              • Manual upgrade
              • Automated data upgrade
        • Expense Management 2024 R1 (FOB)
          • Overview
          • Upgrading to 2024 R1 (25.00) FOB
          • Application and data
            • From versions 2.60–6.50
            • From version 7.00
              • Manual upgrade
              • Automated data upgrade
            • From versions 8.00-12.00
              • Manual upgrade
              • Automated data upgrade
        • Expense Management 2023 R2 (FOB)
          • Overview
          • Upgrading to 2023 R2 (FOB)
          • Application and data
            • From versions 2.60–6.50
            • From version 7.00
              • Manual upgrade
              • Automated data upgrade
            • From versions 8.00–11.00
              • Manual upgrade
              • Automated data upgrade
        • Expense Management 2023 R1 (FOB)
          • Overview
          • Upgrading to 2023 R1 (FOB)
          • Application and data
            • From versions 2.60–6.50
            • From version 7.00
              • Manual upgrade
              • Automated data upgrade
            • From versions 8.00-10.00
              • Manual upgrade
              • Automated data upgrade
        • Expense Management 2022 R2 (FOB)
          • Overview
          • Upgrading to 2022 R2 (10.00) FOB
          • Application and data
            • From versions 2.60–6.50
            • From version 7.00
              • Manual upgrade
              • Automated data upgrade
            • From versions 8.00-9.00
              • Manual upgrade
              • Automated data upgrade
        • Expense Management 2022 R1 (FOB)
          • Overview
          • Upgrading to Continia Expense Management 2022 R1 (9.00) for FOB versions
          • Application and data
            • From versions 2.60–6.50
            • From version 8.00
              • Manual upgrade
        • Expense Management 2021 R2 (FOB)
          • Upgrade overview
          • Application and data
            • From versions 2.60–6.50
            • From version 7.00
              • Manual upgrade
              • Automated data upgrade
        • Expense Management 2021 R1 (FOB)
        • Upgrading NAV/Business Central
          • Overview
          • Upgrading to v14 (FOB-based)
          • Upgrading to v17
          • Upgrading to v18
          • Upgrading to v19
          • Upgrading to v20
          • Upgrading to v21
          • Upgrading to v22
          • Upgrading to v23
          • Upgrading to v24
          • Upgrading to v25
        • Migrating from on-premises to cloud
        • Upgrading customized CAL versions of Expense Management
  • Compliance
  • 18/11/2025
  • 1 minute to read
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  1. Minimum requirements for using Continia Expense Management

Minimum requirements for using Continia Expense Management

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