Working with PSP headers
When Continia Banking converts a file from a payment service provider (PSP), Continia Banking stores the content as a PSP header. The cash receipt journal lines are created from the PSP headers when you import the payments. The PSP Headers page gives you an overview of the imported files and lets you control which data can still be imported into a cash receipt journal.
A PSP header consists of the following data:
- Header - represents one imported file for a PSP agreement.
- Lines - represent the lines of the file, for example, orders. The description of a line is the reference that Continia Banking uses for matching.
- Details - represent the amounts of a line, for example, a payment and a fee.
- Texts and Dimensions - represent the internal texts and dimensions that are imported with a detail.
To identify a PSP file
Continia Banking identifies a PSP file by the PSP agreement and the message ID. The message ID is the value in the cell that you specify in the Header Message ID field of the CSV port. If the CSV port doesn't have a header message ID, Continia Banking uses the hash value of the file.
If you import a file that already exists for the agreement, the Handle Existing Records field on the CSV port determines what happens:
- Skip - Continia Banking doesn't import the file again.
- Replace - Continia Banking deletes the existing PSP header and imports the file again. If any detail of the existing header is already imported into a company, Continia Banking doesn't replace the header and skips the file.
To view the imported PSP files
- Search for and select PSP Headers.
- Review the following columns:
| Field | Description |
|---|---|
| Imported To Company | Shows the name of the company that the data is imported to. The field is blank if the data isn't imported to a journal yet. |
| No. | Shows the number of the PSP header. |
| PSP Agreement Code | Shows the PSP agreement that was used to import the file. |
| Message ID | Shows the unique identifier of the file. |
| Lines | Shows the number of lines in the header. |
To see the lines and details of a file, open the header. On the PSP Header Card page, select a line in the Lines section to show its details, texts, and dimensions in the FactBoxes.
You can also open the PSP header of a cash receipt journal line. On the Cash Receipt Journal page, select the line, and then on the action bar, click View PSP Details. The card opens with the line and detail that created the journal line highlighted.
To mark PSP data as imported or not imported
Continia Banking marks the PSP data as imported when it creates journal lines. Data marked as imported isn't included in the next import. You can change the status manually.
To change the status of a PSP header:
- Search () for and select PSP Headers.
- Select the header, and then on the action bar, click one of the following actions:
- Set as Imported - marks the header, its lines, and its details as imported. Use this action to prevent data from being imported, for example, if you entered the payments manually.
- Set as Not Imported - clears the imported status of the header, its lines, and its details, so that you can import them again with Import Existing PSP Payments.
Note
The Set as Imported and Set as Not Imported actions are available on the PSP Headers page in version 29.0.0 or later. In earlier versions, open the PSP Header Card page to use the actions. On the PSP Header Card page, the actions are named Set As Imported and Set As Not Imported.
To change the status of individual lines or details, open the header, select the line or detail in the Lines section or the Details FactBox, and then click Set as Imported or Set as Not Imported. You can select multiple lines.
Warning
When you set data as not imported, Continia Banking doesn't delete journal lines that were already created from the data. Delete those journal lines first. Otherwise, you can end up with duplicate lines in the cash receipt journal.
To delete journal lines that were created from PSP data
The way you delete a PSP journal line determines whether the data can be imported again:
- If you delete the line with the standard Delete Line action, Continia Banking sets the related PSP details as not imported. You can import the PSP details again.
- If you click Delete and set as Imported in the cash receipt journal, Continia Banking deletes the lines and keeps the data as imported. The data can't be imported again. Use this action for lines that you don't want to post, for example, payments that were already handled in another way.
To delete a PSP agreement
When you delete a PSP agreement, Continia Banking also deletes its search rules, credit memo identification rules, external reference rules, external references, and reconciliation settings. If the agreement has PSP data that isn't imported or posted, Continia Banking asks you to confirm. If you continue, Continia Banking marks the data as imported and the data can't be imported into a journal again.