Verifying vendor, customer, and payment information

In addition to bank account verification, Continia Banking lets you verify sensitive payment-related fields on vendors, customers, and payment information setup records. Verified values help prevent errors during validation and export.

Verification applies to both bank account details and selected fields on the master records, such as Creditor No.. For example, if a Creditor No. is used to identify a payment recipient, you must verify that value before the system can use it in payment processing.

Continia Banking enforces verification across documents and journals. When you use unverified values, the system blocks further processing and shows an error.

Validation applies to:

• Payment Journal lines
• Purchase Invoice and Purchase Credit Memo documents
• Sales documents
• Payment suggestion lines

For example, if a Creditor No. is not verified, validation fails. If a value does not meet format requirements, the system shows an error.

Errors appear in two places:

• On the document, for example, on a purchase invoice.
• In the Validation Errors FactBox.

If a required value is not verified, the system blocks approval and export and indicates the specific field that you must verify.

To initialize verification for existing data

Initialize verification for existing data before verifying individual records.

1. Search () for and select Security Setup.
2. Run Verify Bank Accounts. The system now prompts you to assign status Verified to all bank accounts previously used in transactions.

To verify an account

You can verify values from the following pages:

• Vendor Card
• Customer Card
• Payment Information Setup
• Unverified Accounts - tile on the Role Center that shows all records that require verification.

To complete the verification:

1. Open the relevant page.
2. In the action bar, under promoted actions, click Verify Account.

To validate payments

To validate payments on a purchase invoice or in the Payment Journal:

1. Open the document or journal.
2. Click Actions > Validate Payments.
3. Review errors in the Validation Errors FactBox.
4. Verify any field that has not been verified, and then run validation again.

Verification is applied automatically when the same value is already verified on a related record. For example, if a Creditor No. is verified on Payment Information Setup and you enter the same value on the Vendor Card, the system automatically marks it as verified.

To view the verification status

On the Payment Information Setup page:

• The Verification Status column shows whether a value is verified or pending.
• Open Verification History to see changes and audit information.
• Click Verify Account to verify the current value.

On the Vendor and Customer cards:

• The Account Verification FactBox shows the verification status of relevant fields.
• Click Actions > Verify Account to verify values.

To view verification history

Continia Banking tracks all verification activity. In the Verification History, you can review:

• Who verified a value.
• When the value was verified.
• What changes were made.