Understanding payment archives

When you post a payment reconciliation or bank account reconciliation in Continia Banking, the working data used during matching and application is removed. Without an archive, you can't review which payment application proposals existed or which applications were posted. Therefore, Payment application archives preserve this information before the working data is removed.

The archives provide a historical record of both the matching process and the final application result. This record helps you investigate postings, review matching behavior, and support audit requirements.

Continia Banking comes with two archives: the Payment Application Proposal Archive and the Applied Payment Entry Archive. Together, the two archives provide a complete picture of what the system found and what the system applied.

The Payment Application Proposal Archive

The Payment Application Proposal Archive captures every application proposal that exists when a payment or reconciliation is posted.

Purpose

Stores all payment application proposals that exist for the posted line, including proposals that aren't applied.

This archive helps you understand:

• Which entries the matching process identified.
• Which entries were available for application.
• Which matching routine found each proposal.
• Which proposals weren't applied during posting.

You can use this archive to investigate matching results and understand why a payment was matched to a particular entry.

Access

The Payment Application Proposal archive is integrated with Find Entries.

A payment application proposal is found when the searched document number matches one of the following fields:

• Document No.
• Source Statement No.
• Target Statement No.
• Target Posted Pmt. Recon. No.
• Posting Document No.

The Applied Payment Entry Archive

The Applied Payment Entry Archive captures the applications that are posted.

Purpose

Stores the applications that are posted, including account applications that don't have a proposal. The archive preserves application details, including:

• Applied amount.
• Granted payment discount.
• Accepted payment discount tolerance.
• Accepted payment tolerance.
• Remaining amount at the time of application.

You can use this archive to verify what was applied when the payment or reconciliation was posted.

Access

The Applied Payment Entry Archive is accessed from its dedicated page. To open the page, use Search in Business Central and enter Applied Payment Entry Archive.

You can search archived entries using the standard filtering and lookup capabilities available on the page.

Archived posting information

Both archive tables store posting context together with the archived application data.

The following fields are typically the most relevant when reviewing payment application proposals and posted applications:

• Document Type and Document No. identify the entry involved.
• Posting Date shows the posting date of the applied entry.
• Applied Amount shows the amount applied.
• Remaining Amount shows the amount still open.
• Posting Document No. confirms that the application was posted and provides traceability.
• Found by shows how the match was identified.
• Undone and Reversed indicate whether the application was later reversed.
• Target Statement No. and Target Posted Pmt. Recon. No. link the application to the related bank reconciliation process.

Additional posting context, such as bank account, description, and currency information, is also retained in the archive tables.

This information allows you to trace archived records back to the source transaction and the documents created during posting.

Retention policy

Both archive tables support retention policies. By default, Continia Banking registers a one-year retention period for both archives. You can change the retention period in the retention policy setup according to your organization's requirements.