Mileage VAT calculation (UK)

  • 13/10/2025
  • 2 Minuten Lesedauer

Mileage claims are a popular way for businesses to reimburse employees for using their own car for business-related purposes. In the UK, it's possible to include VAT on mileage claims, though VAT can only be reclaimed for the fuel element of the mileage claim.

Hinweis

This functionality is only enabled for the UK localization of Expense Management.

To set up a mileage VAT calculation so expense users can reclaim VAT for the fuel element on mileage expenses, you must set a posting account for the fuel for a vehicle, and specify a mileage rate for that fuel.

To set up a fuel posting account for a vehicle:

  1. Search for Search Vehicles.
  2. Select the vehicle that you want to set a fuel posting account for.
  3. On the action bar, click Setup.
  4. In the Fuel Posting Account No. field, enter the account number you want to use.

To specify a mileage rate for the fuel:

  1. Search for Search Mileage Rates.
  2. In the Fuel Rate (LCY) column, enter the fuel rate. Repeat for each line as needed.

Setting up Mileage rates

Posting Mileage expense