Setting up mileage rates

  • 10/09/2025
  • 3 minutes to read

Before mileage expenses can be reimbursed, you need to define mileage rates and other related settings, such as start date.

To define a mileage rate for a vehicle, follow the steps below.

  1. Search for Search Mileage Rates.
  2. On the action bar, click New.
  3. Under Start Date, type in the start date for the new mileage rate, or use the calendar.
  4. Under Vehicle Code, choose the vehicle that the new mileage rate will apply for.
  5. Under New Mileage Year, select the checkbox to start the mileage calculation.
  6. Under Rate ID, set the Rate ID so the mileage total for this rate will be displayed for users.

In some countries and in some companies, the mileage rate can change above a certain distance threshold according to national regulations or company policies. This can be reflected when you set up mileage rates in Expense Management as well.

If you need to apply a different rate when the mileage total is above a certain distance:

  1. On the action bar, click New.
  2. Under Start Date, enter the same start date as you did for the initial mileage rate, or use the calendar.
  3. Under Vehicle Code, choose the same vehicle as you did for the initial mileage rate.
  4. Under Starting Distance, enter the distance that the mileage rate will apply from.
  5. Under Rate ID, set the Rate ID so that the mileage total for this rate will be displayed for users.

Note

This is a continuation of the initial mileage calculation, so make sure you do not select the New Mileage Year checkbox, as this will begin a new mileage calculation with a different rate.

Setting up Mileage Vehicles
Setting up the Continia Users Default Setup
Expense User Setup for Expense Management
Expense User Group Setup for Expense Management