Comparison of Features in Different Versions of Expense Management

  • 26/03/2025
  • 11 minutes to read

On this page, you'll first find a brief overview of what Expense Management versions that are supported by what versions of Microsoft Dynamics 365 Business Central, and next, you'll find an overview of features in Expense Management by version.

Which Expense Management version is supported by my Business Central installation?

Below, you can see a brief overview of supported Expense Management versions by version of Business Central. Over time, some older versions of Business Central will not support the newest version of Expense Management, as development of new Expense Management features is aimed at the latest Business Central versions.

Supported Business Central versionsExpense Management release
From Business Central 2024 release wave 1 (BC v24) to Business Central 2025 release wave 1 (BC v26)
Business Central April 2019 (BC v14)		Expense Management 2025 R1
From Business Central 2023 release wave 2 (BC v23) to Business Central 2024 release wave 2 (BC v25)
Business Central April 2019 (BC v14)		Expense Management 2024 R2
From Business Central 2023 release wave 1 (BC v22) to Business Central 2024 release wave 1 (BC v24)
Business Central April 2019 (BC v14)		Expense Management 2024 R1
From Business Central April 2019 (BC v14) to Business Central 2022 release wave 2 (BC v21)Expense Management 2022 R2

For a detailed list of all supported versions, see Supported NAV and Business Central versions

Feature comparison by Expense Management version

Continia maintains its focus on developing new features for the latest version of Business Central, meaning that certain features will not be available in older versions of Expense Management.

In the below tables, you can see the features that are available in different versions of Expense Management.

Essential

Depending on your version of Expense Management, the Essential module comes with the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R12024 R22025 R1
Access to the mobile Continia Expense App for iOS and Android devicesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Access to the Continia Web Approval PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Full approval workflow, enabling you to add comments or attachments, accept or reject expenses, put them on hold, or forward them to other approversCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach photos of receipts and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to attach PDF documents to both new and existing expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Expense report creation, enabling approvers to group multiple (types of) expenses and then view/approve these in bulkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Configurable app fields, managed directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic archive, enabling you to easily retrieve original documents using standard Business Central functionalityCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring expenses)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Simplified field creationCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Expanded payment options via payment typeCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Resizing the document attachment pageCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Payment types for user groupsCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Merge expenses in the Expense Mobile AppCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
VAT/Sales tax input from expense usersCheckmarkCheckmarkCheckmarkCheckmark
Autofill in the Expense App and Expense PortalCheckmarkCheckmarkCheckmarkCheckmark
Configurable messagesCheckmarkCheckmarkCheckmarkCheckmark
Autozoom in Business Central add-inCheckmarkCheckmarkCheckmarkCheckmark
Support for GST/GST-free expenses in AustraliaCheckmarkCheckmarkCheckmark
Support for automatic allocation using distribution codesCheckmarkCheckmarkCheckmark
Optimized export of usersCheckmarkCheckmarkCheckmark
Figures indicating the number of documents for approval per type in the web approval portalCheckmarkCheckmarkCheckmark
Easier migration from on-premises to online for older versionsCheckmarkCheckmarkCheckmark
Changed user ID visibility for document log entriesCheckmarkCheckmarkCheckmark
Automatic creation of digital vouchersCheckmarkCheckmarkCheckmark
Data maintenance using a job queue for Continia Expense Management tablesCheckmarkCheckmarkCheckmark
Deletion, GDPR, and the Secure ArchiveCheckmarkCheckmarkCheckmark
Improved visibility of comments in expense reportsCheckmarkCheckmark
Demo machines with local data and setup filesCheckmarkCheckmark
Expense attachments visible on allocation pages in the Mobile Expense AppCheckmarkCheckmark
Enhanced handling of purchase documents processed by other solutionsCheckmarkCheckmark
Expanded job queue setup optionsCheckmarkCheckmark
Integration with Continia SustainabilityCheckmarkCheckmark
Enhanced support for tax differences when posting with general journalCheckmarkCheckmark
Enhanced Microsoft 365 sign-in managementCheckmarkCheckmark

The document-approval part of the Essential module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R12024 R22025 R1
Enhancement on a range of common workflow and approval scenarios not supported by standard NAVCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Built-in image viewer as part of the approval processCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to view document image in external window for manual resizing purposes and similarCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to send out one combined email with all documents for approvalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for approval sharing when Out-of-Office is on (for holiday, leave, etc.)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Approval sharing that allows one or multiple users to manage approvals for other usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Free online hosting with Continia Software1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Direct connection to NAV/Business Central using Web Services (full data consistency)1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
An intuitive UI for users to approve documents1CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Functionality that enables users to easily change lines, approve and reject documents, put documents on hold, forward documents to other users, and add attachments and commentsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to have approvals carried out by NAV/Business Central limited usersCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Fully functional cross-company dashboard listing all pending approvalsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

  1. Note that you also need the Continia Web Approval Portal in order to use this feature.

The purchase contract part of the Essential module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R12024 R22025 R1
Centralized management and storage of all purchase contracts, subscriptions, and other recurring costsCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Creation of contracts with all relevant information, such as vendor, pricing, contract start and end dates, and detailed contract linesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Comprehensive archive containing all contract-related documents and files from the contract cardCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to create contracts directly from a recurring expenseCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Autofilling of contract details from the information on an expenseCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
A straightforward and structured periodic contract review process, ensuring that you only pay for what you needCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Option to have the contract review process started automatically at regular intervals based on company policiesCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Ability to review all contracts before the beginning of a new fiscal yearCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Easy overview of contracts that need to be sent for reviewCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Email notifications to contract reviewers when contracts are due for reviewCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
An intuitive user interface that makes it easy to review contracts from either Business Central or the Continia Web Approval PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Functionality that enables contract reviewers to easily change lines, review and cancel contracts, and add attachments and commentsCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic approval of recurring expenses within allowed tolerances, based on reviewed contractsCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

Credit Card Transactions

The Credit Card Transactions module includes the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R12024 R22025 R1
Corporate credit card integration – card transactions are automatically imported into Business Central and linked with registered expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Automatic matching of imported credit card transactions with submitted expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Generation of expenses based on credit card transaction detailsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Reminders sent to expense users whenever receipts are missingCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Bank transaction descriptions follow expensesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark

Mileage

With the Mileage module, you get access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R12024 R22025 R1
The ability to submit mileages from a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage registration with Google Maps integration, ensuring consistently accurate mileages and correct reimbursementCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The option of adding via points to any route, for optimum mileage accuracyCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Mileage details in Business Central, including route imageCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
GPS location capture, making it easier to create accurate mileagesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to create templates (for recurring routes)CheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
UK mileage receipt VAT calculationCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Enhanced attachment control on mileage expensesCheckmarkCheckmark

Per Diem

The Per Diem module gives you access to the following key features:

Feature2021 R22022 R12022 R22023 R12023 R22024 R12024 R22025 R1
Calculation of days and meals (spending), including special country-specific requirementsCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Rate setup, amount calculation, and numerous other relevant actions directly in Business CentralCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to submit per diem requests (daily allowance) from either a smartphone or the Expense PortalCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
The ability to easily create templates and custom fields in Business Central, if necessaryCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for the Norwegian per diem rulesCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmarkCheckmark
Support for the German 3-months ruleCheckmarkCheckmarkCheckmark

See also

New and Planned
Feature Management