Approving Expenses Based on a Contract

  • 20/11/2024
  • 2 minutes to read

With the Purchase Contracts module, you can have any expense (that is, any expense that's linked to a purchase contract) approved automatically. You can even set up a variance amount or percentage for each contract line, so that expenses whose amount relate to the contract line amount within the specified variance are automatically approved. For a quick overview of this functionality, watch the following video:

To enable automatic approval of expenses

You can only enable automatic approval of expenses from the Purchase Contract page, and here's how you do that:

  1. Choose the Search icon, enter Purchase Contracts Setup, and then choose the related link.
  2. On the Approval FastTab, switch on the Enable Purchase Contract Approval setting and, if needed, the Enable Purchase Contract Force Approval setting.
  3. In the action bar, select Workflows and Users > Continia User Setup and configure the fields Purchase Contract Amount Approval Limit, Unlimited Purchase Contract Approval, and Purchase Contract Approver ID according to your needs.

To approve expenses

Once you've completed the setup process as described above, you can have any expense automatically approved:

  1. Choose the Search icon, enter Expenses, and then choose the related link.
  2. In the list of expenses, select the expense that you want to send for approval.
  3. In the action bar, select Send for Approval.

This will automatically approve the expense. On the Comments FastTab, the Comment field will display the text Expense automatically approved based on the purchase contract [XXXX].

See also

Creating Purchase Contracts
Purchase Contract Reviews
Viewing the Purchase Contract Archive