Setting up pre-approval of expense reports

  • 11/06/2025
  • 2 minutes to read

Pre-approving expense reports is a real time-saving feature, especially in approval workflows for large and public companies. It avoids bottle-necking by allowing employees to, for example, proceed with bookings.

You can send expense reports created in the Continia Expense Portal or the Expense Mobile App to the approver as marked for pre-approval. After the approver approves the expense report, you can proceed to book for example, hotels and transport. When you've completed your bookings, send the expense report back to the approver for a final check and approval

To set up pre-approval of expense reports:

  1. Search for Search Expense Management Setup.
  2. Under Expense Report, in the Expense Report Pre-approval field, choose your setting:
  • Optional - means users can choose whether their expense reports are sent for pre-approval or not
  • Mandatory - means users must send their expense reports for pre-approval
  • Disabled - deactivates the entire feature

For more information about expense reports, see:

Overview of expense reports

Setting up expense reports

Using expense reports from your browser

Using expense reports in the Expense Mobile App

Setting up mileage vehicles