Expense Management Bank Account Reconciliation

  • 10/06/2025
  • 4 minutes to read

Find missing transactions and reconcile transactions with a statement, using the Expense Management Bank Account Reconciliation feature.

This feature is very similar to the standard bank reconciliation feature in Dynamics 365 Business Central. However, Expense Management Bank Account Reconciliation comes with a few extra advantages:

  • You can reconcile a bank account, G/L account, or vendor
  • You can see the status of expenses

You can carry out monthly reconciliations by suggesting lines, importing statement transactions, or entering information from a statement manually while comparing paper statements from the bank to transactions in Expense Management.

You can choose to match automatically or manually.

Automatic matching

  1. Search Search for Bank Account Reconciliation - Expense Management.

  2. On the action bar, click New.

  3. Under General, choose a bank account type.

  4. Select a bank account number. Any bank transaction entries connected to this account will display automatically.

  5. To get bank statement lines, either:

    1. On the action bar, click Bank > Import Bank Statement.
    2. In the dialog box, click Import a new Bank Statement File or Find existing statement transactions in the system, then click OK.

    Or

    1. On the action bar, click Home > Suggest Lines.
    2. Under Options, fill in the fields, then click OK.

  6. On the action bar, click Matching > Match Automatically, then click OK.

  7. After you've matched both sides, copy the amount from Total Balance and insert it into Statement Ending Balance.

  8. On the action bar, click Home > Post to post the reconciliation.

To view posted reconciliations, search Search for Bank Account Statements - Expense Management.

Manual matching

  1. Search Search for Bank Account Reconciliation - Expense Management.

  2. On the action bar, click New.

  3. Under General, choose a bank account type.

  4. Select a bank account number. Any bank transaction entries connected to this account will display automatically.

  5. To get bank statement lines, either:

    1. On the action bar, click Bank > Import Bank Statement.

    2. In the dialog box, click Import a new Bank Statement File or Find existing statement transactions in the system, then click OK.

      Or

    3. Refer to your bank statement, fill in the fields for Transaction Date, Type, Description, and Statement Amount.

  6. Select the bank statement line and the bank transaction entry you want to match, then on the action bar, click Matching > Match Manually. Repeat the process for each bank statement line.

  7. To post the reconciliation, on the action bar, click Home > Post.

To view posted reconciliations, search Search for Bank Account Statements - Expense Management, then choose the related link.

Importing transactions with custom templates

Overview of credit card transactions