Allocating Expense Costs
In the Expense Mobile App, you can allocate an expense to into multiple expenses. When adding an allocation line in the Expense app, the fields that were filled out for the first expense type (such as the receipt) are automatically prepopulated for subsequent lines.
When distributing or assigning costs to specific categories, departments, projects, or other cost centers within an organization, allocation is sometimes necessary. The purpose of cost allocation is to accurately reflect how and where resources are being utilized, making it easier to track and manage expenses. For instance, when processing a hotel receipt, you can allocate costs separately for the hotel stay and the breakfast charges.
To allocate expenses over different lines:
- After signing in, select New Expense.
- Select the camera icon to create an image of the receipt. Alternatively, select the receipts list icon if you already have a receipt saved. The AI receipt scanner auto-fills key details from the receipt image, such as amount, currency, merchant, and VAT/GST.
- Select Add Allocation Lines. You can view the receipt and add allocation lines. For example, you might allocate part of the total amount to the hotel stay and another part to breakfast.
- Check the information is correct then swipe the Submit slider to submit the expense.