Document number matching
As part of the ledger entry matching process, Continia Banking evaluates the reconciliation details, transaction description and/or reference text in the imported bank statement to identify corresponding posted documents such as sales invoices, purchase invoices, or credit memos.
Continia Banking uses the configured number series from the following setups to assist in identifying document numbers:
- Sales & Receivables Setup - posted invoice numbers and posted credit memo numbers.
- Purchase & Payables Setup - posted invoice numbers and posted credit memo numbers.
The system processes these number series by evaluating:
- Length of the numeric portion of the number.
- Presence of prefixes or suffixes, if configured.
If the prefix or suffix defined in the number series is not present in the payment text, Continia can still match the document number under the following conditions:
- The extracted number from the transaction text exists as a valid posted document number.
- The length of the number matches the configured number series.
- No ambiguity exists among possible matches.
If you need to search for a document number that is present in the ledger entries but does not have a document number that originates from a number series, then you must set up a payment reference rule.