Create OCR-based payment (FIK/GIK in Denmark)

  • 22/11/2024
  • 3 minutes to read

A OCR-based payments (FIK/GIK in Denmark), contains an OCR reference, which is used to identify the vendor and the purchase document in connection with a payment.

It is important that the payment identification is completely correct, to ensure that the payment can be completed. We therefore recommend that you set up FIK / GIK payment on the vendor, so that the correct information is automatically created upon payment.

How to create OCR-based payments (FIK/GIK in Denmark)

Follow the guide below to create OCR-based payments. The example is based on FIK payments, but is the same process for GIK, except you must select another payment method.

1. Specify vendor payment method and payment identification

A FIK payment can be made by using FIK as a payment method. According to this payment method, you can set up a Payment Identification Code. The example below is based on a FIK71 payment.

  1. Select the icon Søg efter side eller rapport, type in Vendors, and select the related link.
  2. Select the vendor, and then select the action Payment Information
  3. In Payment Method select the wanted payment method, for example 1130100 for FIK71.
  4. In Vendor No. (PBS/BGC) the vendor's creditor number is stated, which appears on the invoice.
  5. In Pmt. Ident. Def. Code select the desired payment definition code. The selected code determines how the payment identification is built up. If you choose e.g. FIK71-3, then the structure will be; <External Document No.,13.0> <Document Type Identification,1.0> <Modulus 10 Control No.>
  6. Select OK to close the window.

2. Create purchase invoice

  1. Create a purchase invoice and enter vendors invoice number.
  2. On the purchase invoice, select the function Payment Information.
  3. Verify that Payment ID is generated correctly, according to your Pmt. Ident. Def. settings above.
  4. Select OK to close the window.

3. Create a payment file and send it to the bank

  1. Select the icon Søg efter side eller rapport, type in Payment Journal Payment Management, and select the related link.
  2. In the payment journal, select the function Suggest Vendor Payments*, to create vendor payment entries in the journal. Filter if necessary to the individual vendor.
  3. Select the function Payment Overview, which shows the detailed payment information.
  4. Approve and send the payment to the bank if you use direct communication, or export the payment file and import it in your bank, if you use manual communication.