How to use the payment overview and send payments to the bank

Indicates the status of the line. There are the following options:

Missing Payment Information: There is a lack of payment information necessary to complete the payment.
Error: There is an error in the payment line. See Info & Error Log for more information on the error.
Warning: Information/warning has been observed on the payment line, see Info & error log for more information
Valid: The payment line is ok and ready to send.
Partially approved: The payment line lacks further approval according to the procurement setup for the payment.
Approved: The payment line is approved according to the procurement setup for the payment.
Resend: The payment line is ready to be resent to the bank.
Sent: The payment line has been read/sent to the bank.
Received: The payment line has been received by the bank.
Paid: The payment line has been completed at the bank and paid.
Amount adjusted: The amount on the payment line has been adjusted by the bank.
Stopped: The payment line has been manually stopped in the payment overview window.
Rejected: The payment line has been rejected by the bank. Review the information on the payment line and correct any errors.

Created: This status should not occur and indicates a system error. Contact your Microsoft Partner for more information.

Indicates the notification method used for the payment in question.

There are the following ways to advise:

- Bank, where notification goes through the bank.
- Manuel, where an e-mail is sent to the recipient.
- Letter, where you print the notification and send it to the recipient.

Checking this box means that you have ordered sender notification.

Sender notification is a receipt you can order from the bank as proof that a payment has been completed. Please note that most banks charge a fee for this service.

Specifies the reference text that the vendor will receive via his bank statement.

If the vendor has specified a reference that is desired to be provided when paying, it must be stated here. The field can also be set up to be filled in automatically via a bank notification definition, see more here.

Opens a dialog box asking you to confirm whether you want to send all payment lines in the Payment Overview, or only the current line you were on.

Then a window will appear that continuously tells you the status of the communication to the bank.

If your bank account is set up for manual communication, a payment file will be exported, which you must upload to your bank, after which the bank will make the payments. The payment file(s) is placed in the directory you have specified under File name (Payment File) on your bank card.

If, on the other hand, your bank account is set up for direct communication, the payment file will automatically be sent to the bank from Dynamics NAV or Business Central on-premises.

Opens the Payment Information window, where you can see the payment details on the payment. The window corresponds to Vendor Payment Information.

If you want to correct a payment, it can be done here with an advantage. You can at any time, see the status of the payment, and in the Fact Box Payment Error Log at the far right of the window, you can continuously see which errors you need to correct.

When you select the function Validate, it is checked that each individual payment line meets all the requirements for validation and formatting that apply to the individual bank or central bank.

The validation then sets the Status field to the new value. See the description of the Status field above.

Validation of payments takes place on an ongoing basis when the payment is changed before the payment is approved. Therefore, it is not necessary to perform this function manually unless the prerequisites for validation are changed. It could be master information on the balance account or validation rules that change.

If you have chosen to apply manual notifications to your vendors, select this action to send email or print reports (letters).

The function opens a dialog box asking you to confirm whether you want to send emails or report to all vendors in the Payment Overview, or only the vendor who is on the current line you were on.

Opens the Set Status window, where you can change the status of one payment or all payments.

The new status and which payments it should apply to are specified. The payment or payments will subsequently have the new status.

Opens the Payment Notification window, where you will find the long notice that has been created for the payment line. It is of course possible to change the notification, and enter exactly what you want, within the limits of the payment method.

In the notification window, you can always rebuild the notification if you have changed or deleted the notification that was already there. Select the action Build Notification Lines.

Opens the window Payment Error Log, where you can see why a payment fails in the validation. It is also possible to print a checklist from the payment journal. The list contains all errors from all the entries in the journal.

When you correct the various errors on the payment, the error is automatically removed from the error log. To correct an error, it is best to use the action Card, where you will see all the payment information for the payment.

If you find an error that occurs due to incorrect information on the Vendor Payment Information, it is of course important that you correct the error on the Vendor Payment Information card so that the error does not occur next time, you transfer payments.

Opens the Payment History window, where you can see statistics for the payment methods used.

The statistics show the following summaries per. payment method:
Number of payment
Number of aggregated payments
Amount (LCY)
Fee (LCY)

As a starting point, all payments, regardless of status, are represented on the individual payment method. I.e. also any payments you have in the payment journal which have not yet been processed.

When you select the Entries function, select the type of entries you want to see:

Vendor Ledger Entries
Applied Vendor Ledger Entries
Bank Ledger Entries
Procuration Entries
General Ledger Entries

Under each of these entry types, you can find related entries to the payment you are currently on.

When you select the function Procuration, you must choose between these menu items:

Entries
*Show Possible Procurator


Entries
When a bank account has a procurement set up, procurement entries are created on a payment entry when an approval takes place.

You can therefore, by selecting this function, on the individual payment entry, view these procurement entries. The Procurement Entries window shows you information such as;

Who has approved the payment and,
By what percentage.

If a payment entry has the status Partially approved, then there are procurement rules in the bank account. You can see on the payment which user must approve the payment next time. These users are found dynamically based on procurement setup and procurement entries.

Show Possible Procurator
When you select the function Show possible procurator, you can in the window Possible Procurator-Procurator see which procurators have been set up to approve payments in this bank account.

Read more about setting up procurement in the section Create approval flow on a bank account