Define bank notification definitions
Continia Payment Management automatically builds the notification when you send a payment.
You can create a short notification, which is the posting text on the vendor's bank statement, as well as a long notification, where it is possible to specify a more detailed description of the payment. You can also choose whether the notification should be compressed.
In order for the notification to get exactly the content you require, you must define how it should be structured. Below you will find a guide to this:
Select the icon
, type in Bank Notification Definitions, and select the related link.This opens the page Bank Notification Definitions, containing the following information:
Name Description Code This field shows the code you need to select on vendor payment information to use the given notification. Description Here you can add further detailed description about the notification definition. Compress Notification Enable this field if the notification must be compressed. For example as follows:
Notification without compression: Invoice 1 Invoice 2 Invoice 3 Invoice 4
Notification with compression: Invoice 1 2 3 4
This will help the notification to take up less space, which is an advantage if you have many payments. By default, compression is always enabled.Recipient Ref. Template This field contains the template for short notifications, which can usually be up to 20 characters long. Notification Template This field contains the template for long notifications, which can usually contain up to 41 lines, with 35 characters on each line. To change an existing notification definition, you can select Edit and then correct the fields you want to edit.
To create a new notification definition, you can select New, which opens a separate window where you can make the necessary setup.
Then select the OK.
Building templates
Each notification can be defined with a notification template, ie. a structured string, where you specify which fields from the payment item are to be "merged" into the text.
As a starting point, the structure of the template is the same for short and long notification. However, the long notice usually contains more information.
Select either Recipient Ref. Template or Notification Template and press the arrow to the right of the field.
This will open a window with a list of notification merge fields. Select the value to be included in the notification and then select the OK. This process is repeated for each value to be used in the notification. Be aware that they will appear in the notification in the order in which they are selected.
Then select AssistEdit on the right of the field.
It opens the page Template field property which contains following fields:
Name Description Text This field shows which value is in the given line. No. of Positions In this field you can specify how many characters the value in the given line should be. If the text inserted has less characters than the required number of positions, then Payment Management will automatically fill in the rest of the empty positions with the characters given in Place Before/Place After. Place Before Select the number to add in front of the value, to fill in the empty number of positions selected under Number of positions. This cannot be combined with Place After. Place After Select the number to add after the value, to fill in the empty number of positions selected under Number of positions. This cannot be combined with Place Before. Opposite Sign Activate this field if the value specified in Text must be created with the opposite sign in the notification. Truncate from Left Activate this field if the value specified in Text must be shortened from the left so that it has a length corresponding to the number of characters you entered in Number of positions. When the desired fields are filled in, you can select the OK and the notification definition is ready for use. Note that you can see examples of the given definition at the bottom of the page.