Setting up manual communication for Nordea's online banking solution

22/11/2024
19 minutes to read

This article describes how to set up manual communication between Continia Payment Management and Nordea's online banking solution.

Prerequisites

Before starting the setup, you should make sure that the following prerequisites are met:

Text	Description
Form of communication	You want to set up manual communication between Continia Payment Management and Nordea's online banking solution.
Create Online Banking Agreement	To establish direct communication between Nordea Corporate Access and Payment Management, you must be a customer of Nordea in Denmark, Finland, Norway or Sweden and the agreement "Corporate Cash Management Agreement with CAF eService" must be signed by the customer. You must also subscribe to the following services at Nordea: - Corporate Access File Transfer - or Nordea Business - or Corporate Netbank / Corporate Netbank Administration - Corporate Access Payables - Corporate Access Account Reporting If necessary, follow the links above to read more about the different services. Learn more about how to create an agreement with Nordea in the section Agreement creation with Nordea.
Do you have the necessary permits in your online bank?	You must be an administrator at Nordea's online banking solution in order to create the integration, order files, and retrieve certificates. Pay attention to who you give access to Payment Management. Anyone with permission to send payments can potentially misuse your funds in the bank. Read more about setting up rights here.
Order files at the bank	A prerequisite for you to be able to import status files, deposit files, and account statements into Payment Management is that your bank creates and delivers the right files for you. Use the Order files at the Bank list below as inspiration for which files to order. Contact your bank adviser if you need assistance.
Minimum version of Continia Payment Management	In order for you to enable manual communication, Payment Management must be updated to the latest version or at least version 5.01.

1. Agreement creation with Nordea

To order a subscription to the services mentioned above, you must contact your usual contact person or cash management advisor at Nordea. We recommend that you inform Nordea that you are implementing a "Continia Payment Management" solution, as this helps Nordea to set up your accounts correctly and with optimal settings for Payment Management.

As Nordea does not offer digital on-boarding for their Corporate Access File Transfer banking solution, you must have signed the "Corporate Cash Management Agreement with CAF eService" agreement, before you can start the onboarding scenario below. Make sure you have signed the agreement and are assigned a unique Sender ID (company ID).

Tips for creating new users

Nordea havehaseady created one Signer ID (user ID) in Corporate Netbank Administration for you. This is normally the Signer ID which is used with Business Central. However, if you want to use another Signer ID with Business Central, than the one created by Nordea, create the user under the menu item Corporate Access File Transfer. If you choose to create a "Company Certificate" of type "Other", instead of a "Personal Certificate of type "Social Security No.", please be aware when you fill in the field Last name, as it is important that you do not use a slash ”/” or other special characters, as in for example "Cronus A/S".

See image, for reference.
You can find documentation on Corporate Access File Transfer here.
Nordea has also, for the Signer ID (user ID) created by Nordea, set up which format you (Payment Management) send your payments in and, registered which files Nordea should send back to you (status files, customer payment files, and bank account statement files). This is based on the information provided by you to Nordea when creating the agreement and should normally be adequate for you to get the most out of Payment Management. However, if you have created a new Signer ID, as covered in the section above, you must set up these file subscriptions yourself or ask your Nordea contact person to do it. This is normally a job for the person who is the administrator of Corporate Netbank Administration, who under the menu item Corporate Access Account Reporting, assigns the Signer ID (user) individual access (subscription) to these files. With the table below, you can easily identify which files to order in Corporate Access Account Reporting.

You can find documentation on Corporate Access Account Reporting here.

Remember to assign office rights to new users:

Account rights may be agreed upon with Nordea when setting up a new agreement and services and if so, the account rights will be registered by the bank. Otherwise, or if you create a new Signer ID, you should set up account rights for each of the payment types you use in Corporate Netbank, and connect them to the right Signer ID (always needed). Go to Corporate Netbank Administration, select Corporate Access Payables, choose Signer ID, and update accordingly. When setting up account rights, the field “Manual confirmed”, defines whether you want to send payments straight through Nordea (un-ticked), without additional approval in Corporate Netbank, or you want to manually confirm payments in Corporate Netbank (ticked). Remember to confirm your settings by clicking Save.

See image, for reference.
You can find documentation on Corporate Access Payables here.

If necessary, contact your usual contact person or cash management advisor at Nordea for further information and assistance.

Tip

Before you start onboarding with Nordea, we recommend that you get familiar with the services and how to use them. Nordea offers online training sessions on YouTube in 4 different languages and for all the services mentioned above. Follow this link Nordeas online training sessions to find out more about the services. If necessary, contact your usual contact person or cash management advisor at Nordea for further information and assistance.

2. Order files at the Bank

When you order your online banking solution subscription, you will be asked which files you want to order. Use the table below to help identify which files you need:

If you want to	Description	Order, if you use Nordea Corporate Access (NDEA-CORP)	Order, if you use Nordea Business (NDEA-BUSS)	Order, if you use Nordea Corporate Netbank (UNITEL02)
Send payments to the bank.	When you create an agreement with Nordea, you must specify in which format you want to send payments to the bank. To do this, order the ISO Pain.001 file.	ISO Pain.001	ISO Pain.001	UTF
Update status in the payment journal.	Final confirmation that payments (debits) have been made. The file contains the day's completed outgoing payments and includes e.g. change in exchange rates on foreign payments. When you select Update status in the payment journal, Payment Management automatically searches for the file and imports it if available. Of course, you can also import the file manually from a file. The file is also called "DEBMUL".	ISO CAMT.054D	Not available	Not available
Import detailed information about completed customer payments, incl. FIK payments.	Final confirmation that payments (credits) have been made. The file contains the day's completed incoming payments, both account transfers to the account, and KID payments. When you select Import payments in the cash receipt journal, Payment Management automatically searches for the file and imports it if available. Of course, you can also import the file manually from a file. The file is also called "CREMUL".	ISO CAMT.054C	Not available	Not available
Import FIK / GIK inpayments only.	A detailed confirmation of yesterday's payments from NETS. The NETS PBS file is sent in the morning.	NETS PBS-sector format	NETS PBS-sector format (via e-mail)	NETS PBS-sector format
Reconcile bank statements	Nordea's old file format for importing bank statements. Account statement with a detailed description of all yesterday's transactions.	Not available	Not available	Posteringsdata version 3
Reconcile bank statements only.	Nordea's standard bank statement, which contains yesterday's transactions. Note: Due to lack of notification information on payments in Nordea's Camt.053 (standard) account statements, a lot of manual settlement / matching of payments must be expected. Nordea's Camt.053 (standard) is best suited for customers who have very few or no deposits. Important: ISO CAMT.053 (standard) requires you to have Payment Management version 2.75 or later installed.	ISO CAMT.053 (standard)	Not available	Not available
Reconcile bank statements and import inpayments.	Nordea's extended bank statement, which contains yesterday's transactions as well as extended information on all deposits and withdrawals, including notifications associated with a deposit or withdrawal. Important: ISO CAMT.053 (extended) requires you to have installed Payment Management version 4.00 or later.	ISO CAMT.053E (extended)	Not available	Not available

*Applicable to all file orders is that one file is ordered per. account per day.

3. Create or edit your bank accounts

An important prerequisite for you to complete the setup of Payment Management is that you have set up your bank accounts correctly before running the assistant guide for setting up Payment Management. The guide ensures that the correct bank card is created and that you get the correct bank setup imported.

Before running the wizard in the next section, you must create or edit your bank accounts and ensure that the fields shown in the table below are filled in correctly on the bank account card. You are welcome to fill in more than the mentioned fields on the bank account card, but these are a minimum. You can find our guide to creating a new bank account here, where there is also a description of all the fields on the bank account card that are Payment Management specific.

FastTab	Field on the Bank Account Card	Corporate Access	Nordea Business	Corporate Netbank
General	Bank Branch Code..	Must be filled in.	Must be filled in.	Must be filled in.
	Bank Account No..	Must be filled in.	Must be filled in.	Must be filled in.
Communication	Country/Region Code	Must be filled in.	Must be filled in.	Must be filled in.
Posting	Currency Code	Must only be filled in if the account is held in a currency that is different from LCY.	Must only be filled in if the account is held in a currency that is different from LCY.	Must only be filled in if the account is held in a currency that is different from LCY.
Transfer	SWIFT-Code	Must be filled in.	Must be filled in.	Must be filled in.
	IBAN	Must be filled in, if you make international payments.	Must be filled in, if you make international payments.	Must be filled in, if you make international payments.
	Bank Code	NDEA-CORP	NDEA-BUSS	UNITEL02
	PI Agreement No	Must be filled in. See #4 on image.	Must be filled in with "999999999999" (twelve 9-digits).	Not to be filled.

4. Run the Assisted setup guide for Payment Management Basis

The next step is now to run the Assisted setup guide for Payment Management Basis.

Select the icon or press Ctrl-F3, enter Assisted setup guide for Payment Management Basis, then select the related link.
Select your bank account on the first screen.
If you are prompted to overwrite the base Payment Management setup, answer No. This saves only changes in connection with the setup of your bank. If you answer Yes, be sure to review the base setup of Payment Management again, otherwise all selections and values will be set to standard values.

When you are subsequently prompted to import the bank setup, open the XML Bank Setup folder in the product package that you have downloaded from Continia PartnerZone, and select the following file:

Solution	Bank Code	File name
Corporate Access	NDEA-CORP	Nordea Corp Access - Webservice Communication x.xx.xx.xml*
Nordea Business	NDEA-BUSS	Nordea Business - Manual Communication x.xx.xx.xml*
Corporate Netbank	UNITEL02	Nordea Corporate Netbank x.xx.xx.xml*

*Note that x.xx.xx replaces the version number of the file.

The bank setup is now imported and a new bank card is automatically created with code NDEA-CORP, NDEA-BUSS or UNITEL02.
The last screen is a summary of your setup.
Finish the wizard.

If you have several bank accounts, you must run the guide for each bank account.

5. Edit your Nordea bank card

Before you can send payments to Nordea, you must edit and enter a little more information on your new NDEA-CORP, NDEA-BUSS or UNITEL02 bank card.

Follow the guide below to edit your bank card.

Select the icon or press Ctrl-F3, enter Banks, and then select the related link.
This opens the Banks window.
Select NDEA-CORP, NDEA-BUSS or UNITEL02 and select the action Edit.
This opens the Bank Card window.
In the table below, you can see what information is required, as well as how the information is to be handled in accordance with Nordea. Some of the fields refer to information that must be found in Nordea Corporate Netbank Administration, under the menu item Corporate Access File Transfer.
Select the OK button to complete the setup.

Field on the Bank Card	Informed from the bank	Corporate Access	Nordea Business	Corporate Netbank
Username	Sender ID	Must be filled in. See #2 on image.	Must be filled in. See #2 on image.	Not to be filled
Password	Signer Id	Must be filled in. See #1 on image. Always 10 or 11 digits	Must be filled in with "999999999999" (twelve 9-digits).	Not to be filled
Web Service Folder	Signer Id	Must be filled in. See #1 on image. Always 10 or 11 digits	Must be filled in with "999999999999" (twelve 9-digits).	Not to be filled

Your Payment Management solution is now set up to use manual communication to Nordea's online banking solution.

Examples

The following shows examples of screenshots from Nordea Corporate Access File Transfer and Payment Management:

See screenshot from Corporate Access File Transfer, where it is marked which fields are to be filled in.
See screenshot from NDEA-CORP Bank Card, where the fields "Bank identification" and "Web service" (here filled in with eleven 9s) must be replaced with the correct Signer Id from Nordea Corporate Access File Transfer.
See screenshot from NDEA-CORP Bank Bookkeeping Branch, which shows how the Bank Bookkeeping Branch must be set up.
See screenshot from Bank Account Card, where the field "PI Agreement No." (here filled in with 9s) must be replaced with the correct code from Nordea Corporate Access File Transfer. See #4 on image.

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