Document number matching
Continia Banking matches ledger entries by evaluating reconciliation details, transaction descriptions, and reference text in imported bank statements. It identifies corresponding posted documents such as sales invoices, purchase invoices, or credit memos.
Number series used for matching
Continia Banking uses configured number series to assist in identifying document numbers:
- Sales & Receivables Setup - posted invoice numbers and posted credit memo numbers.
- Purchases & Payables Setup - posted invoice numbers and posted credit memo numbers.
The system evaluates number series based on:
- Length of the numeric portion of the number.
- Presence of prefixes or suffixes, if configured.
Even If the prefix or suffix is missing in the transaction text, Continia can match the document number if:
- The extracted number exists as a valid posted document.
- The number's length matches the configured number series.
- No ambiguity exists among possible matches.
Matching against active number series
Continia Banking considers only the number series that were active at the document’s creation date. This ensures accurate matching when upgrading or migrating data.
- A document number may visually resemble the current number format but belong to an inactive series.
- Such numbers are ignored by standard number series matching logic.
If a document number exists in the ledger but does not come from an active series, it will not be matched automatically. To ensure proper reconciliation in these cases, configure a payment reference rule.