Adding a Remittance Information Template

  • 01/10/2024
  • 5 minutes to read

Remittance information, detailing the specifics provided to a payee about a payment from the payer, is crucial for accurately applying payments to the correct invoices or accounts. This information is indispensable when collecting money, as it ensures that each payment is properly recorded and reconciled.

By using remittance information templates, you can standardize and notifications to vendors, clearly defining how critical details such as invoice numbers, payment amounts, and dates are formatted and presented. This article describes how to add a remittance information template. For more information on how to select the remittance information template, refer to the Selecting a Remittance Information Template article.

To add a remittance information template:

  1. Use the Search icon, search for Remittance Templates, and select the related link.

  2. On the Remittance Templates page, to add or change a template, enter information for the Template Code and Template Description. Enter a descriptive template description that clarifies the purpose and functionality of this template.

    Important

    Do not change the default DEFREMMITANCEINFORM. It will be automatically updated by the setup server during system updates.

  3. The Remittance Information Pattern field is crucial as it dictates how remittance information will appear in the communication to vendors. This pattern is applied across all transaction lines when the template is selected for the journal. Click the three dots on the far right to access the Field Selection page, where you can choose from various fields to include in the remittance information. For example, to include Document Type, Document No., and Amount, select these fields and click OK. Remittance fields

    Note

    To select the remittance template when suggesting vendor payments, you must click Show More on the Suggest Vendor Payments page to display the Remittance Information Template field.

  4. Additionally, the Sorting Field allows you to define the order in which payment lines are displayed, enhancing the organization of the information. Explore special integrations such as Template Method > Line Break for creating structured sections within the remittance information.

  5. Once selected, the pattern based on your chosen fields will be displayed. Select the three dots next to the pattern to open the Template Field Properties page for additional customization options:

    • Review all selected fields within the pattern.

    • Add specific properties to each field to enhance the generated text.

Examples

You can use the Remittance Information Pattern field to create customized formats for presenting remittance details in communication.

Imagine a company is ABC Corporation with the following vendor ledger entries to be paid:

  • Invoice 4711
  • Invoice 4712

Pattern setup example 1

Pattern

<Company Information|Name><Template Method|Line Break><Payment Suggestion Line|Applies-to Doc. Type> <Payment Suggestion Line|External Document No.>

Generated remittance information example 1

ABC Corporation,Invoice 4711, Invoice 4712

Pattern setup example 2

<Company Information|Name><Payment Suggestion Line|Applies-to Doc. Type> <Payment Suggestion Line|External Document No.>

Generated remittance information example 2

ABC Corporation Invoice 4711, ABC Corporation Invoice 4712

Here, the company name is included with each invoice detail, resulting in a more detailed line-by-line format.

When preparing remittance information, especially for formats with strict character limits like SEPA (which allows one line with 140 characters), it's crucial to optimize space. The goal is to include as much relevant information as possible without redundant repetition of the company's name. The company name should ideally appear just once to maximize the space available for other important details.