Suggesting and processing payments

• 11/02/2025
• 6 minutes to read

Continia Banking extends the standard payment journal with enhanced payment management features such as payment validation and direct communication. To use these features, you must enable and set up Continia Banking on the payment journal.

To create payment suggestions

After creating a payment journal, you can define parameters and rules for how the Create Payment Suggestion function behaves. You can choose whether to include discounts, filter by payment method, and switch between standard and advanced modes at the journal batch level. For more details, see The advanced payment suggestion option.

To create payment suggestions:

1. Search () for and select Payment Journals.

2. Go to the Batch Name field, select the three dots, and on the General Journal Batches page, select a journal. For payment journals to work with Continia Banking functionality, the Banking Export Journal column must be selected.

3. On the action bar, select Home > Suggest Vendor/Customer/Employee Payments.

4. On the Suggest Payments form, to filter payments, you can use various criteria such as the Last Payment Date, decide whether to summarize payments per vendor, and fill in a posting date. Additionally, you can choose to filter on a specific vendor: use the fields in the Filter section to, for example, filter on a specific payment method. With Continia Banking it is also possible to setup up templates for your payment suggestions. For more information on using templates to suggest payments and the filter settings, refer to the Payment suggestion templates article.

5. Click Ok to generate the payment suggestions. The system creates payment lines based on your journal settings.

   After suggestions are created, use the Payment Status field in the Line Information FactBox to track progress. If direct communication is enabled, statuses are imported from the bank. For more information on statuses, read the Payment statuses article.

   You can only send or export payment lines with the status Valid or Approved (if payment approval is used). If errors occur, use the Payment Journal Errors FactBox to view and resolve them.

To send or export payments

You can send or export payment lines when their status is Valid, depending on your bank communication setup.

To send or export payment lines:

1. Search () for and select Payment Journals.

2. Go to the Batch Name field, select the three dots, and on the General Journal Batches page, select a journal that has the Banking Export Journal column checked.

3. On the action bar, select Home > Export/Send Payments.

4. Select All Lines or Selected Line and select OK. It is possible that you will be asked to verify your bank account information. To learn more about bank account verification, refer to the Bank account verification article.

   The status of the sent/exported payment lines will be updated to Sent for exported payments, or Processing for payments send by direct communication.

To post payments

You can post payment lines when it has the status Sent, Processing, or Exported to File. However, it is recommended not to post any payment lines before they have been paid in the bank. You can define posting criteria to ensure that no payment lines are posted before they have been paid.

To post the payment lines:

1. Search () for and select Payment Journals, then select the related link.
2. Go to the Batch Name field, select the three dots, and on the General Journal Batches page, select a journal that has the Banking Export Journal column checked.
3. On the action bar, select Home > Post > Post.

To suggest payments automatically

To automate payment suggestions, use the job queue feature in Continia Banking. For more information on how to set this up, refer to the Setting up payment suggestion templates article.

To view payment details

While working on the payment line, various information about a chosen payment line will be available on the right side of the payment journal. For more detailed information you can use the links to open the relevant page whether it is the bank account, status log for the payment line, or the verification status of the recipient bank accounts. Links are displayed in green texts.

The payment line information includes the following fields: