Suggesting and Processing Payments
With Continia Banking, you can take advantage of an extended payment journal that provides enhanced functionality for your payment processes. This includes features like payment validation and direct communication with the bank when creating and sending payments.
To use the extended payment journal, you need to enable and set up Continia Banking on the payment journal.
To create payment suggestions
Once you create a payment journal, you can establish parameters and rules for how to execute the Create Payment Suggestion function for this specific journal. The setup lets you specify whether the function should find and trigger discounts or only payments with a particular payment method.
To create payment suggestions:
Use the
icon, search for Payment Journals, then select the related link.Go to the Batch Name field, select the three dots, and on the General Journal Batches page, select a journal. For payment journals to work with Continia Banking functionality, the Banking Export Journal column must be selected.
On the action bar, select Home > Suggest Vendor/Customer/Employee Payments.
On the Suggest Payments form, to filter payments, you can use various criteria such as the Last Payment Date, decide whether to summarize payments per vendor, and fill in a posting date. Additionally, you can choose to filter on a specific vendor: use the fields in the Filter section to, for example, filter on a specific payment method. With Continia Banking it is also possible to setup up Templates for your Payment Suggestions. For more information on using templates to suggest payments and the filter settings, refer to the Payment Suggestion Templates article.
Select OK to generate the payment suggestions. The payment suggestion will now generate payment lines that align with the settings of the payment journal suggestion.
After creating payment suggestions in the payment journal, you can rely on the Payment Status field in the Line Information FactBox on the right to understand its current stage in the payment process. If you use direct communication, statuses will also be imported from the bank. For more information on statuses, read the Payment statuses article.
You can only send/export payment lines to the bank if they have status Valid or Approved (in case Payment Approval is used). In case of errors on a payment line, you can use the Payment Journal Errors FactBox in the right panel of the payment journal to find a more descriptive error message. Select the error message to learn more about the error.
To send or export payments
When the payment lines in the payment journal have the status Valid, you can send or export them depending on the chosen type of bank communication.
To send or export payment lines:
Use the
icon and search for Payment Journals, then select Payment Journals.Go to the Batch Name field, select the three dots, and on the General Journal Batches page, select a journal that has the Continia Banking Journal column checked.
On the action bar, select Home > Export/Send Payments.
Select All Lines or Selected Line and select OK. It is possible that you will be asked to verify your bank account information. To learn more about bank account verification, refer to the Bank Account Verification article.
The status of the sent/exported payment lines will be updated to Sent for exported payments, or Processing for payments send by direct communication.
To post payments
You can post a payment line when it has the status Sent, Processing, or Exported to File. However, it is recommended not to post any payment lines before they have been paid in the bank. You can define posting criteria to ensure that no payment lines are posted before they have been paid.
To post the payment lines:
- Use the icon and search for Payment Journals, then select the related link.
- Go to the Batch Name field, select the three dots, and on the General Journal Batches page, select a journal that has the Continia Banking Journal column checked.
- On the action bar, select Home > Post > Post.
To suggest payments automatically
To enhance the payment suggestion process, Continia Banking has implemented a job queue for automation. For more information on how to set this up, refer to the Setting up Payment Suggestion Templates article.
To view payment details
While working on the payment line, various information about a chosen payment line will be available on the right side of the payment journal. For more detailed information you can use the links to open the relevant page whether it is the bank account, status log for the payment line, or the verification status of the recipient bank accounts. Links are displayed in green texts.
The payment line information includes the following fields:
| FactBox | Description |
|---|---|
| Line Information | This section provides the most basic journal line details, such as Posting Group, Account, and Balance Account. |
| Payment Journal Errors | If there are errors on the payment line, each error will be described in more detail in this list. When the payment line status is updated, errors that have been resolved will be deleted from the list. |
| Recipient Bank Details | Lists the details of the bank account you are making a payment to. In the Account Verification section, you can check the verification status of the bank account. To learn more about bank account verification, refer to the Bank Account Verification article. |