Registering emission-related data through purchase invoices
Once you defined all the categories that you want to connect your emission-related data to, you can register the data when, for example, adding a purchase invoice.
To enter emission-related data in an invoice:
Use the
icon, enter Purchase Invoices, and select the related link.On the Purchase Invoice page, you can enter a new line manually by selecting a type (for example, G/L Account) and an environmental account type and number. When you set up environmental accounting data on the G/L Account card, the information will be automatically filled in when you select the G/L Account number. Alternatively, you can select the environmental account type and number directly on the invoice line. The system will then pull the relevant data from the environmental account card and populate the invoice line. You can either enter the emission quantity directly or leave it to be added later in the Environmental Journal.
Note
If, when selecting the Environmental Account Number, the columns for emission type, emission code, emission unit type, and code are not filled in, it indicates that no additional information is required to calculate emissions. This means that the selected environmental account is linked to an emission factor based solely on an amount.
Post the purchase invoice.
Use the
icon, enter Environmental Journals, and select the related link.From the main Environmental Journal List page or from a specific Environmental Journal page, select Home > Import Data to import all posted purchase invoices. You can now see the posted purchase invoices as a journal line and verify results and calculation by selecting the value in the kgCO2e and kgCO2e (Market-based) columns.
Review the data and post the line.
Note
The Environmental columns available in a purchase invoice are also present in credit memos, allowing you to modify any posted environmental data as needed.