Business Functionality
As an end-to-end solution for automating and streamlining the distribution of business documents, Continia Document Output offers considerable benefits to virtually any business. Built directly inside Business Central, it's easy to integrate and set up, and it comes with a host of features to make your life easier.
With the addition of the Security module, a modular architecture has been introduced for Document Output in order to improve feature management, scalability, and license management. The comprehensive Essential module is an integral and essential part of Document Output, whereas you can freely choose to add or disregard the Security module as you see fit.
Important
Not all features will be available in all versions of Document Output. Refer to Comparison of Features by Document Output Version to see features available by version of Document Output.
Below is a description of each of the modules, along with an overview of their respective features.
Essential
With the mandatory Essential module, you get all the features you need to simplify your document output and distribution. You can easily batch-print business files, design your own professional-looking email templates using the HTML editor, bulk-email sales invoices, reminders, and other business documents – and much more.
The Essential module gives you access to the following key features:
| Feature | Included |
|---|---|
| Streamlined and automated distribution of all documents |  |
| More than 25 different email templates, ready to use from the get-go | |
| Flexible use of merge fields within emails | |
| Option of adding background PDFs, watermarks, logos, company information, etc. | |
| Full log and audit trail of all sent emails, printouts, and electronic documents | |
| State-of-the-art HTML editor to help you design professional-looking emails | |
| Customer and vendor fact boxes for a better overview | |
| Ability to send documents in batches from the Document Output queue | |
| Option of merging separate PDFs and sending them as one (for example, sales and delivery terms merged with invoices) | |
| Ability to attach all types of documents to emails | |
| Date-based email signatures for campaign banners or similar | |
| Dimension or variant-based templates | |
| Flexible recipient setup for all customers and vendors, including To, Cc and Bcc | |
| Easy storage of documents in folders | |
| Email template lines based on language code | |
| Remittance advice templates included for both payment entries and payment journal | |
| Tooltips for all Document Output fields | |
| Support for the Business Central Universal Code Initiative | |
| Report selection on template | |
| Multiple supported languages on templates | |
| ZUGFeRD format (DE) | |
| Factur-x format (FR) | |
| Different background images in PDF files | |
| Report selection on template lines | |
| Merging reminders and open documents into one file | |
| Ability to attach related documents as separate files | |
| Azure app integration (OAUTH2) | |
| Easy application of language variants on email template lines | |
| Improved FactBox with attachment names on template lines | |
| More email recipient flexibility | |
| Output Profiles optimization | |
| Enhanced email signature functionality | |
| Integration with Azure BLOB storage | |
| Automatic AL extensions in custom-made email templates | |
| More merge field options | |
| Source document information in email template body | |
| Ability to send emails without attachments | |
| Merge multiple attachments or send separately | |
| AU/NZ and NL Peppol Service activation | |
| Handled by DO | |
| Merge field editor in signatures | |
| Embed PDF in XML | |
| Copy email template lines to new lines | |
| Enhanced automatic statements | |
| Handled (DO) and Output Profiles on reminders | |
| Embed documents in E-Doc | |
| Strengthened log preservation security | |
| Optimized UI on customer/vendor settings | |
| Resend functionality for XML files | |
| Ability to add different file engines to template lines | |
Security
The Document Output Security module centralizes and enhances the protection of distributed documents by gathering all current and future security features in one convenient place. It can help you increase document protection using tried-and-true as well as cutting-edge technology, enabling you to, for example, safeguard sensitive content and ensure the authenticity and integrity of your outbound documents.
The Security module includes the following key features:
| Feature | Included |
|---|---|
| Password protection of PDF files | |
| Ability to legally sign all PDF files with your own certificate | |
| Automatic application of eIDAS-compliant eSeals to PDF documents to ensure that they're authentic and legally valid | |