Viewing the Purchase Contracts Archive

  • 01/10/2024
  • 2 minutes to read

Every time the status of a purchase contract changes, the change is logged in the purchase contract archive. For example, a new log entry is created automatically whenever a contract is sent for approval, approved, force approved, canceled, rejected, forwarded, or when the yearly amount of a contract changes.

Note

The Purchase Contracts Archive has been updated to reflect the approvals functionality released as part of Continia Document Capture 25.00, but it still holds the values of the review process.

To access the archive:

  1. Choose the Search icon, enter Purchase Contracts, and then choose the related link to open the Purchase Contracts page.
  2. In the list of contracts, select the one whose history you want to view.
  3. In the action bar, select Request Approval > Archived Versions.

This opens the Purchase Contracts Archive page, which provides you with a complete overview of the history of the selected contract. Each change in the status of the contract is represented by a version line in the overview table, and each of these lines is provided with a version number. To view more details for a specific version of the contract, select that version's line in the table, and then select the number in the No. column to open a new page with all the details of the selected version.

See also

Creating Purchase Contracts
Purchase Contract Approvals
Creating Contract Invoices
Approving Contract Invoices