Overview of Purchase Contracts
The Purchase Contracts module enables you to manage and keep track of your organization's purchase contracts, subscriptions, and other recurring costs. It allows administrators to have all such contracts and costs gathered in one convenient place, thereby providing them with an excellent overview that makes it easy for them to compare with alternative providers and to determine if, for example, multiple separate contracts may be consolidated into one to reduce the overall cost. Overall, the module facilitates correct invoicing across the board, which typically saves you both time and money.
All contracts can be reviewed easily and on a recurring basis, so that you're always on top of whether they need to be renewed, modified, or canceled. By making it simple for you to assign different reviewers to different contracts, the module enables you to spread the workload while streamlining the process, and you can even have purchase documents and expenses approved automatically by linking them to a purchase contract. In this way, your organization can save hours upon hours of manual labor and hassle, thus freeing up large amounts of time and resources to be spent on other important tasks.
Tip
You can try out the Purchase Contracts module in your production environment completely free of charge for 30 days. If you'd like to do so, simply go to the Continia Solution Management page and activate the module in trial mode, and you're all set.
Note that by the end of the trial period, the trial will be automatically converted to a paid subscription, unless you actively cancel it.
To learn more about the module and how it works, see the list of useful links in the table below:
| To | See |
|---|---|
| Create a purchase contract, either from scratch or via the document journal | Creating Purchase Contracts |
| Create a purchase contract based on patterns detected in your invoice history | Creating Purchase Contracts Based on Invoice History |
| Get familiar with the review process and learn how to send contracts for review, submit reviews, and finish reviews | Purchase Contract Reviews |
| Learn how to link a purchase contract with an invoice and register that invoice as a contract invoice | Creating Contract Invoices |
| Have contract invoices approved automatically by Document Capture | Approving Contract Invoices |
| View the history of a purchase contract for statistical or other purposes | Viewing the Purchase Contract Archive |
The module works with Continia Document Capture and Continia Expense Management and may involve purchase documents (invoices and credit memos) and/or expenses, each of which can be linked to a purchase contract. The list of different types of contracts and subscriptions that you can favorably manage using the module is virtually endless. It includes, but is in no way limited to, the following:
- Office lease
- Software licenses
- Insurance
- Phone and internet services
- Server backup
- Facility management services, such as catering, cleaning, and indoor plant maintenance
- Car leasing
- Business newspapers and magazines