Enabling auto-approval
To save time and hassle, you can have all documents that match related documents (within an allowed variance) approved automatically. This goes for both manually and automatically matched documents.
As with matching, automatic approval is configured per template. If you enable it for a specific template, it applies to all documents for which that template is used.
To set up automatic approval:
- Choose the
icon, enter Document Categories, and then choose the related link. - To open the purchase document category, select the PURCHASE line (not the PURCHASE code itself), and then choose Edit in the action bar.
- On the Document Category page, on the Templates FastTab, select the template that you want to configure.
- On the FastTab title bar, select Edit to open the template card.
- On the Purchase Documents FastTab, under Approval, enable the Auto Approve within Variance setting.
Bemærk
The value of the Invoice Reg. Step 2 field (located on the Purchase Documents FastTab, under Registration) also affects the auto-approval process. Additionally, the purchase order must have been pre-approved as part of a purchase order approval flow. However, if Auto Approve Within Variance is enabled on the template card and all amounts match, registered invoices are automatically approved when later sent for approval – even if Invoice Reg. Step 2 is left empty.
All documents using the configured template will then be automatically approved if they match their related documents within the defined variance. Each document that's approved this way and subsequently registered is created as an open purchase invoice or credit memo with the status Released, and the Approval Comments section indicates that it was automatically approved.